Skip to main content

9 Easy Tips to Improve Communication Skill

1-Show Appreciation
Prior to getting into the meat of your conversation, be sure to express your thanks for the other individual’s time. Time is an extremely precious resource, and it important to be respectful and considerate of that. Also, complement or recognize any positive contribution they are making. Appreciation and praise can go a long way towards building good rapport.
2-Connect
Connect on a personal level if possible. Look for places where interests overlap if any exist. Even in a professional situation, there may be some personal interests in common, hobbies, sports, children, etc. Take care to avoid such controversial topics as political leanings or religious beliefs. A real sense of connection makes a difference in the tone and outcome of the current conversation and most likely future communications as well.
3- Stay positive
Maintaining a positive attitude is crucial to productive communications. Be constructive rather than negative or complaining. People shut down, effectively ending any real communication when they feel attacked or criticized. Be encouraging and kind even when expressing concerns or displeasure.
4- Watch tone
While it’s sometimes necessary to be assertive in order to make your point, don’t be aggressive. There is a fine line between the two. Try not to cross it. An adversarial tone is not in any way productive. Be confident and direct, while still adopting a calm, cooperative tone.
5- Focus on the result
It’s important to figure out what result you are after before you start the conversation. Knowing your objective helps you to direct the conversation and to remain on point. What are you hoping to accomplish? Are you trying to give help, resolve a conflict, or collaborate on a project or issue? Are you seeking advice or trying to influence behavior? Your desired outcome helps to determine the flow of communication.
6- Listen
Eye contact is crucial. Be polite and don’t interrupt. No one likes being interrupted and though it’s natural to want to rush in to make your point, it’s very disrespectful of the other person’s thoughts. Try to understand the other person’s perspective. Maintain an open mind. Learning how to value different viewpoints can be an important communication tool.
7- Notice non-verbal cues
Watch body language. Lack of eye contact, distraction, or fidgeting are often signs of restlessness or impatience. Yawning or sighing are usually signs of mental or physical fatigue. When you notice these types of non-verbal signals, it’s a sign that this conversation is not going to be a productive one. Quickly wrap up the conversation, postpone the conversation, or inquire about the discomfort if your relationship allows.
8- Request feedback
Confirm that you have a mutual understanding of what’s being communicated. We often think that we’ve reached a resolution and come to an understanding, only to find out that we have completely misunderstood the other person’s thoughts. Ask for input and feedback. This not only confirms that you have successfully communicated; it also makes the other person feel that they have been heard and understood.
9- Follow-up
Be clear about what actions will be taken and establish accountability. Confirm deadlines, responsibility, and expectations. If relevant, document any agreements in writing. A clear understanding of what is supposed to happen next can help avoid a conflict later on.
Always try to end your communication in a friendly manner. Reiterate your thanks and try to leave the other individual feeling understood and valued. Productive communication involves respect, consideration, awareness, and clarity. It is possible to be both direct and kind and still get the results you want.

Comments

Post a Comment

Popular posts from this blog

Characteristics of Mass Communication

Five characteristics of mass communication have been identified by Cambridge University's John Thompson. Firstly, it "comprises both technical and institutional methods of production and distribution". This is evident throughout the history of the media, from print to the Internet, each suitable for commercial utility. Secondly, it involves the "commodification of symbolic forms",as the production of materials relies on its ability to manufacture and sell large quantities of the work. Just as radio stations rely on its time sold to advertisements, newspapers rely for the same reasons on its space. Mass communication's third characteristic is the "separate contexts between the production and reception of information", while the fourth is in its "reach to those 'far removed' in time and space, in comparison to the producers". Mass communication, which involves "information distribution". This is a "one to many" f...
2 comments
Read more

Conclusion

Open communication climates encourage employees through supporting them, through allowing them to participate in decision making, and, through trusting them, which assures the integrity of information channels. Ultimately, the openness of any communication climate depends upon the character of the participants. Openness often demands courage because the communicator operates with lowered or eliminated defensive barriers, even when standing up to verbal assault. Because open communicators have to articulate their positions in meetings, public arenas, and in print, they must be secure individuals, confident in their own positions, ability, and authority. Yet, while open communication climate may make formidable personal demands, such openness ultimately rewards both the individual and the organization in providing an environment where people thrive and enterprise flourishes.
4 comments
Read more

Trusting Environments

All parties in information exchange must tell the truth as they perceive it. They must also ensure that information is correct. Credibility is any employee's greatest asset. A reputation for carelessness, lying, deceit, or manipulation undercuts all future messages. The result of credibility is trust; it underpins all human relationships. Employees have to believe their information sources. If, for example, at weekly meetings, the staff hears contradictory information about project plans, decisions, or salary, they will dis­miss all information because they cannot confidently choose which to believe. If one week they are told the start-up date is November 14, the next week November 20, and following week November 7, they will understandably dismiss all the information as not credible. Repeated instances of passing such contradictory information will corrupt the integrity of the communication channel. People quickly dismiss information sources that prove to be wrong or untrustworthy...
Post a Comment
Read more